Job Description

Job Description

Job Description

We are looking for an Administrative Specialist to join our team in downtown Memphis, Tennessee, on a long-term contract basis. This role is ideal for a detail-oriented individual with strong organizational and communication skills who thrives in a fast-paced environment. You will play a key role in supporting department operations, planning events, and ensuring smooth day-to-day administrative functions.

Responsibilities:

• Coordinate and organize events for employees, including booking venues, arranging catering, and scheduling team-building activities.

• Manage supply orders and purchase requests through Workday, ensuring timely procurement and tracking.

• Provide scheduling support by coordinating meetings, maintaining calendars, and handling logistics for senior administrators.

• Serve as a point of contact for inquiries, demonstrating excellent communication skills and a personable approach.

• Collaborate with other administrative staff to delegate tasks and streamline departmental processes.

• Utilize Microsoft Outlook to handle email correspondence, manage schedules, and facilitate communication across teams.

• Take initiative in identifying areas for improvement and propose solutions to enhance efficiency.

• Assist in data entry and maintain accurate records to support departmental operations.

• Support reception duties, including answering inbound calls and addressing visitor needs.

• Adapt to shifting priorities and multitask effectively to meet deadlines and departmental goals.

• Proven experience in administrative roles, preferably in a large department or organization.
• Proficiency in Workday for managing supply orders, purchase requests, and administrative tasks.
• Strong knowledge of Microsoft Outlook for scheduling and communication.
• Excellent organizational skills with the ability to multitask and manage competing priorities.
• Effective interpersonal and communication skills, with a personable demeanor.
• Demonstrated ability to take initiative and work collaboratively with a team.
• Experience in event planning, including logistics coordination and vendor management.
• Familiarity with data entry and record-keeping processes to ensure accuracy.

Job Tags

Contract work, Long term contract, Shift work,

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